We have a lot of remote employees working all over the country. How do we comply with labor law poster requirements in these cases?

Answer from Aimee, GPHR, SHRM-SCP:

The simplest and safest answer is to mail hard copies of any applicable workplace posters to the remote employees and let them do what they like with the posters at their home office. Since you have employees in multiple states, you should send each employee the required federal posters, plus any applicable to the state in which they work.

Alternatively, some more risk tolerant employers may also provide these required notices and posters on a company website or intranet that employees can access. However, this is not necessarily compliant with a very literal reading of the regulations. Essentially, many of these laws were written decades before the internet.

Aimee is a recognized leader in the field of Human Resources. Previously, she held HR leadership roles for an international humanitarian relief and development organization, and worked as an HR consultant to small and mid-sized companies. Aimee was previously the Global Director for the Board of Directors of the local chapter of the Society for Human Resource Management.

Vital Signs Insurance Services, Inc.
PO Box 6360
Folsom, CA 95630
Phone: (916) 496-8750
Email: [email protected]
Fax: (916) 496-8754

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