There are very limited circumstances under which an employer is allowed to take a deduction from an exempt employee’s salary, and employers who take a deduction when they shouldn’t risk the employee’s classification. This means an employee who had been classified as exempt could claim that the employer was treating them like an hourly employee by taking the prohibited deduction. The employee could then sue for back pay for all overtime they had worked without additional compensation.

Deductions are not allowed for the following:

  • Any partial day absence, for any reason, whether 15 minutes or 7.75 hours. If the employee does any work at all they must be paid for the entire workday.
  • Any full day absence for sickness or disability if the employer does not offer a bona fide sick leave plan. Bona fide sick leave plans offer at least five days of paid leave per year that may be used for illness. If a bona fide plan is offered and an employee has used up all of their time, the employer may make a deduction for a full day absence only in the case of sickness or disability.
  • For absences resulting from jury duty, serving as witness, or temporary military leave, unless the employee performs no work at all during the workweek. Employers may, however, reduce pay by any amount received for those services (such as a $15/day stipend paid by the county for serving on a jury).

To learn more about acceptable and unacceptable deductions, bona fide sick leave plans, and best practices for exempt employees, use the search bar in the HR Support Center and type in Exempt Deduction.

Contact Us

Vital Signs Insurance Services, Inc.
info@vitalsignsinsurance.com
PO Box 6360
Folsom, CA 95630
Phone: (916) 496-8750

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