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* Jeffry D. Proul, Registered Representative of LifeMark Securities Corp., 400 West Metro Financial Center, Rochester, NY 14623 (585) 424-5672 Member NASD/SIPC Vital Signs Insurance Services, Inc. is not affiliated with LifeMark Securities Corp. CONFIDENTIALITY NOTICE: Communications are Confidential Information of LifeMark Securities Corp. and may also be privileged.


Hiring Your 15th Employee

By |March 15th, 2018|

We are about to hire our 15th employee. I heard that some federal regulations go into effect then. What do I need to know about these?

Answer from Margaret, PHR, SHRM-CP:

Once you have 15 employees, the federal laws below would apply to you. Here is a brief summary of what you need to know about them:


Requests For Employee Records | Phishing Scam

By |March 1st, 2018|

I received an email purportedly from our CEO requesting copies of employee payroll records. I checked with her, and she did not send this email. Could this be a phishing scam?

Answer from Eric, SPHR, SHRM-SCP:

Yes, this is likely a phishing scam. Inform your IT staff immediately and do not respond to the email. You should […]

Sexual Orientation is Protected by Title VII

By |February 28th, 2018|

Second Circuit Rules Sexual Orientation is Protected by Title VII

Yesterday the Second Circuit Court of Appeals became the second federal appellate court to rule that under Title VII of the Civil Rights Act of 1964, the word sex includes sexual orientation. The first was the Seventh Circuit, which we reported on last April.

The Second Circuit […]

If We Become Aware of Harassment

By |February 21st, 2018|

If We Become Aware of Harassment, Do We Need the Alleged Victim’s Permission to Investigate?

Family and Medical Leave | Policy Alert

By |January 8th, 2018|

Family and Medical Leave Policy Alert
The HR Pros have modified the following handbook policies to reflect HR best practices and/or regulatory changes. You may wish to update your own handbook policies based on the information below, or reach out to the HR Pros to request that an updated policy be sent to you. Contact the […]

Can an employee work for another employer while on FMLA?

By |January 8th, 2018|

Can an employee work for another employer while on FMLA?
Answer from Margaret, PHR, SHRM-CP:

The answer to this question depends on whether or not you have a moonlighting or outside employment policy. If you do not have a policy that specifically prohibits employees from working for other employers, then the fact that they are employed […]

How to Reduce Absenteeism

By |January 2nd, 2018|

The New Year is here! In this first Advisor Newsletter of 2018, we look at steps you can take to reduce absenteeism and a few employment law trends currently making news across the country. We also have a federal law update on two recent reversals from the National Labor Relations Board. Thank you for reading!
How […]

Questions To Avoid When Interviewing Job Candidates

By |December 20th, 2017|

Are there any questions we should avoid when interviewing job candidates?

Answer from Kara, JD, SPHR:

Yes. You should avoid questions that cause an applicant to tell you about their inclusion in a protected class. Don’t ask about race, national origin, citizenship status, religious affiliation, disabilities, pregnancy, sexual orientation or gender identity, past illnesses (including use of […]

What Forms To Update After Employee Name Change

By |December 13th, 2017|

Question: Does an I-9 form need to be updated when an employee has a name change? What about other forms?

Answer from Celine, SHRM-CP:

When an employee changes their legal name, you are not required to update their I-9. However, the US Citizenship and Immigration Services (USCIS) recommends maintaining correct information on I-9s. You can easily update […]

Reject a Candidate Because They Have a Thick Accent?

By |November 13th, 2017|

Can We Reject a Candidate Because They Have a Thick Accent?
We interviewed a candidate who had the right type and length of experience, but spoke with a thick accent. Is it okay to reject a candidate because their accent made it difficult to understand them?

Answer from Kara, JD, SPHR:

There is risk in rejecting the candidate […]