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* Jeffry D. Proul, Registered Representative of LifeMark Securities Corp., 400 West Metro Financial Center, Rochester, NY 14623 (585) 424-5672 Member NASD/SIPC Vital Signs Insurance Services, Inc. is not affiliated with LifeMark Securities Corp. CONFIDENTIALITY NOTICE: Communications are Confidential Information of LifeMark Securities Corp. and may also be privileged.

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What Forms To Update After Employee Name Change

By |December 13th, 2017|

Question: Does an I-9 form need to be updated when an employee has a name change? What about other forms?

Answer from Celine, SHRM-CP:

When an employee changes their legal name, you are not required to update their I-9. However, the US Citizenship and Immigration Services (USCIS) recommends maintaining correct information on I-9s. You can easily update […]

Reject a Candidate Because They Have a Thick Accent?

By |November 13th, 2017|

Can We Reject a Candidate Because They Have a Thick Accent?
Question:
We interviewed a candidate who had the right type and length of experience, but spoke with a thick accent. Is it okay to reject a candidate because their accent made it difficult to understand them?

Answer from Kara, JD, SPHR:

There is risk in rejecting the candidate […]

Do we need a company policy related to service animals

By |November 1st, 2017|

Question:
Do we need a company policy related to service animals in the workplace? What if someone asks to bring one in?

Answer from Emily, PHR:

You do not need to have a specific policy on service animals for your employees. If a request comes up, I would recommend relying on your disability accommodation process and engaging in […]

HR Advisor Newsletter November 2017

By |November 1st, 2017|

In this month’s HR Advisor Newsletter, we’re focusing on the Americans with Disabilities Act (ADA). Check out the article on the federal law’s most important terms and the news brief on a recent court case related to the ADA. We also discuss the high cost of ADA claims and some tips for avoiding discriminatory language […]

Parent Leave Act Expands

By |October 27th, 2017|

New Parent Leave Act Expands Portion of CFRA to Smaller Employers
Beginning January 1, 2018, employers in California with 20 or more employees within 75 miles must offer up to 12 weeks of unpaid time off within one year of when a new child is born, adopted, or placed in foster care. Employees are eligible for […]

Creating a Hostile Work Environment?

By |October 25th, 2017|

Answer from Kyle, PHR:

Possibly, but not necessarily. It sounds like this manager’s abrasive and rude manner has made employees feel uncomfortable and affected morale. It’s worth addressing on those grounds alone, but whether it creates a hostile work environment depends on a few additional factors.

A hostile work environment occurs when unlawful harassment in the workplace […]

California Law Alert

By |October 22nd, 2017|

California Bans Salary History Inquiries

Beginning January 1, 2018, California employers will no longer be able to ask applicants about their current or previous salary or hourly rate of pay, whether on an employment application or during the interview process. Additionally, employers must provide an applicant with the pay scale for the position upon reasonable request.

If […]

Can an employee submit a new W-4 at any time?

By |October 19th, 2017|

Answer from Kendra, PHR :

Yes, an employee may submit a new W-4 anytime they have changes. Often, they’ll submit a new form when they know they’ll be changing exemptions, adjustments, deductions, or credits on their return.

For example, an employee may want to increase their withholding by decreasing the number of dependents they claim. Or they […]

Help Reduce Employees Stress

By |October 4th, 2017|

Question: We’re approaching my department’s busy season. Is there anything we can do during this time to help our employees and reduce their stress?

Answer from Jenny, SPHR, SHRM-SCP:

Yes! Here are a few things you can do to make the busy season run as smoothly and stress-free as possible:

Remove or reassign non-essential work duties: Before the […]

What is an out-of-pocket maximum?

By |September 13th, 2017|

How An Out-Of-Pocket Maximum Works For You

Our legal team wants us to remind you that we’re not giving you medical advice here. That’s a special conversation between you and your doctor! Our goal is to help you get the most from your health plan. Curious what’s covered? Log in to our website to see your […]